Purchasing Manager

Company
Being established in 1997 the company owns and operates through its subsidiaries a number of well known restaurants cafes salons and more establishments through the GCC.
They are currently looking for a Purchasing Manager to be based in Bahrain and Saudi Arabia.
Duties & Responsibilities:

• Plan develop and implement the Purchasing Departments Requisition/Purchase Order Policies and Procedures for all necessary supplies and equipment.
• Liaise and negotiate with supplier in terms of obtaining quotations payment terms and conditions.
• Ensure purchases are made in line with the Departments/Divisions Forecasted Budget.
• Establish Vendor Partnerships for all major categories of Food and beverage and other items (Strategic Alliances).
• Maintain updated Strategic Alliances lists (to be reviewed every six months)
• Purchase materials equipment supplies and services in accordance with Company Policies and Procedure
• Reviews and analyzes purchase requirements and requisitions investigates and develop source of supplies prepares bid specification and bid documents.
• Issues bid requests and reviews responses.
• Creates and manages the vendor evaluation process.
• Reviews statements of work and approves such documents prior to by the internal client.
• Explains procurement policies to the Companys Departments and vendors including purchases requisitions/ purchase order system.
• Handles resolutionlead disputes between internal client and vendor.
• Administrate a purchase requisition/ purchase order system for the company and explain to staff as required.
• Set up filling system for easy reference.
• Ensure uptodate records are kept for audit purposes both internal and external.
• Act as the main resource person for information in matters pertaining to purchasing supplies and equipment; locate investigate and establish source of supply.
• Place and expedites orders.
• Place international orders and assist in shipping landing and delivery of same.
• Be aware of all local custom import procedures and legal documentation required to clear goods.
• Ensure no goods and services are ordered without prior approval.
• Ensure that supplies are produced at the best prices whilst meeting the required quality quantity and date of delivery benchmarks.
• Ensure the Companys Brands is maintained at all times by ensuring templates on the file for standardized business requirements e.g. business cards letterheads invoices.
• Provide purchase orders based on the purchase requisition and stock situation of the various outlets (PAR Stocks).
• Worked closely with the Accounts Department concerning any price discrepancies on invoices.
• Update the Accounts Department/ Cost Controller regarding market price information..
• Ensure prompt payment to vendors as per agreed terms and conditions of the contract between the vendor and the Company.
• Maintains close working relationships with other department heads.
• Responsible for the selection hiring supervising disciplinary action and termination of his/her subordinates in coordination with Human resource Department.
• Ensures adequate staff levels maintained.
• Ensure Job Description on file for all staff.
• Serve as mentor to junior buyers.

Qualification & Requirements:

• Bachelors Degree in Business Administration with a concentration in Finance Accounting and /or Supply Chain Management and preferably with certificates from the Chartered Institute of Purchasing and Supplies
• 57 years of Experience procuring commercial products and services. Substantial experience in procuring F&B services and products is essential.
• Working knowledge of commonly used contract types; working knowledge of clauses and special provisions related purchases of goods and services is required.
• Expert knowledge of pricing analysis with the ability analyzes proposals using historical data commercial catalogs and price list and industry benchmarks to ensure price reasonableness.
• Must be able to procure and be considered as a specialist in assigned (multiple) categories requiring a degree of technical knowledge.
• Independent judgment initiative and decision making.
• Expert negotiator with ability to close complex deals independently.
• Extremely organized with ability to present ideas in a clear and concise manner and the ability to established and effective working relationships.
• Fluency in English Language both written and spoken.
• Fluency and/or knowledge of Arabic are a bonus.
• Ability to multitask and take on cross functional task when required.
• Ability to direct and supervise others.
• Ability to train and develop others.
• Excellent communication skills.

Required Experience:

Manager

Key Skills
Inventory Control,Purchasing,Sourcing,Procurement,Vendor Management,HR Sourcing,ERP Systems,negotiation,Materials Management,Manufacturing,MRP,Contracts
Employment Type : Full Time
Experience: years
Vacancy: 1