Secretary & Admin Assistant

Secretary & Admin Assistant

Yokogawa, award winner for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries. Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.

Our 18,000 employees work in over 60 countries with one corporate mission, to "co-innovate tomorrow". We are looking for dynamic colleagues who share our passion for technology and care for our planet. We offer opportunities to grow within a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued.

Job Responsibilities

• Manage and maintain sales executives’ schedules, appointments, and travel arrangements to optimize their time.
• Assist front-line sales in preparing proposal letters and documents, and submit sales proposals accurately and on time according to customer deadlines.
• Coordinate and execute logistics for sales meetings and events, including venue selection, catering, and material preparation.
• Manage incoming and outgoing correspondence (emails, letters, phone calls) and relay messages promptly.
• Act as a point of contact between management, staff, and external parties including other departments from back office / regional HQ to ensure alignment and address issues.
• Manage inventory of sales materials and promotional items for presentations and client meetings.
• Oversee organization and archiving of sales contracts and agreements, ensuring they are filed and retrievable for reference or compliance.
• Process new applications for cash advances, invoice approvals, payment requests, vendor registrations, and other admin tasks.
• Arrange hotel / flight reservations and complete travel requisitions for the local sales team.
• Ensure the office environment is clean, organized, and professional.

Qualifications & Experience

Skills & Competencies

Equal Opportunity

Yokogawa is an Equal Opportunity Employer. We strive for a diverse, equitable and inclusive culture and will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, nationality, ethnicity, disability, or any other status. We value differences and belonging for all employees.

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