National Head of Resources Management

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Context

Under the direct supervision of the Chief of Mission (CoM) in Manama, Bahrain, and in collaboration with relevant units at the Regional Office, Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for managing the resources management functions in IOM Bahrain Country Office.

• Provide overall support to the Resources Management Unit (RMU) in financial, procurement, human resources and other administrative activities;
• Assist with the monitoring of and process and reconcile financial transactions and payments to staff and suppliers in a timely manner, maintain financial records using the IOM Enterprise Resource Planning (ERP) System in line with IOM financial regulations;
• Assist in the monitoring of budget versus actual financials for the operational activities of the Regional Office or Country Office;
• Review validity checks on monthly payroll projectization results of the Regional Office or Country Office;
• Review the imprest accounts and guarantee the safe custody of all available cash;
• Contribute to the preparation of the Regional Office or Country Office monthly accounts closure in compliance with the accounts closure checklist;
• Contribute to the preparation of budgets and accounting, financial, statistical and donor reports complying with relevant donor requirements;
• Maintain a filing system and ensure that all RMU documents and paid vouchers are properly filed and updated in the order in which they are entered in PRISM;
• Validate that all Travel Authorizations are duly completed before staff are authorized to travel and validate that all TAs and expense claims are duly completed and all supporting documents are attached prior to dispatch for computation and reimbursement.
• Provide general guidance and oversight on accounting, financial policies and procedures to the Regional Office or Country Office Units as required;
• Assist with the management of the office asset inventory in line with IOM Assets inventory policy and maintain an updated asset inventory report;
• Oversee procurement activities including obtaining quotations, preparing evaluations and recommendations, issuing Purchase Requisitions (PR) Purchase Orders (PO) or Service Agreements (SA) and delivery of goods / services in accordance to IOM procurement guidelines;
• Liaise with the Regional Offices, Country Offices, MAC and PAC with regard to the financial and administrative activities as required;
• Perform other duties as may be assigned.

EDUCATION

Experience

Skills

(1) As per IN / 233, staff members in a position in the Professional and GS categories are expected to be fluent in one of the Organization's official languages, which are English, French and Spanish. At least a working knowledge of another official language is highly desirable and may be specified as mandatory in some cases. For positions in the GS category, proficiency in one of the local language(s) may also be required, as specified in the VN / SVN.

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