OFFICER - PAYROLL

To assist the Payroll team in performing personnel functions related to promotions, transfers, staff offers, salaries, and any queries pertaining to payroll matters.

To monitor and scrutinize the outputs relative to staff salaries and allowances in the Headquarters and Outstations.

MAIN DUTIES

• Attend to all queries received from other departments, staff in HQ and Outstation in terms of promotions, appointments, and transfers.
• Check and calculate salary rates.
• Calculate and process allowances and variations to an employee’s salary.
• Calculate and arrange payments for severance, retirements, resignations, and other terminations.
• Produce computer printouts of all fixed and variable allowances from the system.
• Carry out detailed verification of entitlements of individual staff against their corresponding Pay items in order to avoid over / under payment, using the personal files as a guide.
• Ensure that personnel files of new joiners contain all necessary papers i.e., application form, offer letter or contract, medical, photographs, etc.
• Ensure that joiners, leavers, and transfers have been registered in the appropriate form in order to reconcile it against computer printout on a monthly basis.
• Ensure that staff termination advice is fully completed and a copy of the resignation letter is attached for final settlement.
• Ensure that transfer of outstation employees is documented properly, all the necessary actions are taken, and such actions are registered.
• Initiate input forms to effect any changes or personnel action for outstation employees and ensure that the necessary changes have been correctly reported.
• Raise, receive, and check computer inputs and outputs in respect of changes in the following matters : Salary, various types of allowances, annual increments, job titles, job codes, departments, accounts classifications, review dates, etc.
• Verify offer letters and promotions received from headquarters and outstations thoroughly to ascertain the accuracy of grades, salaries, and allowances according to the published rules and policies.
• Verify computer output on a monthly basis in respect of Service Bonus payment and annual increment and raise the necessary input to stop, if necessary, annual increments of prospective employees.
• Record all transactions received in the register before passing it to the Payroll Analyst for action and follow up the progress of all actioned documents such as promotion, double increment with the section concerned.
• Ensure that information and figures indicated in the letters sent to employees advising them of their promotion and the change in their status are identical to the approved salary scale.
• Attend to telephone, counter, and written inquiries in relation to payroll matters.
• Undertake other duties as directed.

EDUCATION

Higher National Diploma (HND).

EXPERIENCE

7 years of experience preferably in the field of human resources. Experience in a computerized payroll system is an advantage.

About Application Process

If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s) :

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