Board Secretariat Associate

Overview

Job Description

Job Purpose : To provide board secretariat associate services to the Bapco Energies Group Board Secretary and other Board Secretaries across the Group, assisting them in fulfilling governance responsibilities. The role ensures effective coordination of Board and Committee meetings, shareholder engagement, governance compliance, and information flow between Boards and Executive Management.

Key Responsibilities

• Develop and coordinate agendas for Board and Committee meetings, notify members in advance, distribute materials, and prepare accurate minutes.
• Liaise with Chairpersons (or their delegates) for agenda approvals and meeting coordination.
• Act as the primary administrative point of contact between Boards and Executive Management, ensuring smooth communication.
• Gather and organize relevant information to support effective Board and Committee decision-making.
• Provide administrative assistance to independent and executive directors, including arranging additional information when required.
• Organize and manage Board and Committee meetings, acting as Board Secretary and maintaining official records and documentation.
• Develop annual Board calendars and work plans to ensure comprehensive coverage of all governance matters.
• Coordinate logistics for Board and Committee meetings across all Group Companies.
• Assist in pre-registration of shareholder meeting dates, prepare notices, manuals, and minutes in compliance with legal requirements.
• Manage all logistics for Shareholder meetings (General Assembly and Extraordinary General Meetings) in collaboration with Chairpersons.

Training and Evaluation

Board Governance

Information Management

Qualifications & Experience

About Us

Bapco Energies operates a portfolio spanning the entire energy value chain in the Kingdom of Bahrain. The portfolio includes wholly-owned subsidiaries and specialized operating companies. Together, these companies drive Bapco Energies' mission to power the next generation.

About The Team

The integrated Company leading the energy transition in the Kingdom of Bahrain, powering the next generation.

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