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Receptionist

Receptionist

Apparel GroupBahrain
22 منذ أيام
الوصف الوظيفي

Objective :

  • The position is responsible to welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries. Directs visitors by maintaining employee and department directories; giving instruction.
  • Maintains security by following procedures; monitoring logbook and issuing visitor badges.

Key Responsibility :

  • Serve visitors by greeting, welcoming, directing and announcing them appropriately.
  • Answer, screen and forward any incoming phone calls while providing basic information when needed.
  • Receive and sort daily mail / deliveries / couriers.
  • Maintain security by following procedure and controlling access (monitor logbook, issue visitor badges).
  • Update appointment calendars and schedule meetings / appointments.
  • Perform other clerical duties such as filing, photocopying, collating, faxing etc.
  • Perform other duties (., gate pass application, salary certificate and NOC request).

    • Record Management

  • Assist in OHC requests for designated staffs.
  • Maintain accurate records for the OHC requests.
  • Processing the VIP Tags (Cancellation and Activation)
  • Updating the tracking sheet.

    • Confidentiality

  • Handle sensitive information with discretion and professionalism.

    • Customer Service

  • Handle inquiries and provide accurate information.
  • Resolve basic complaints or escalate as needed.

    • Office Organization

  • Maintain a tidy and welcoming reception area.
  • Ensure office supplies are stocked and organized.

    • Internal Communication

  • Relay important messages or information to staffs.
  • Assist in distributing internal notices or announcements.

    • Technology Use

  • Use office software (., MS Office, booking systems).
  • Operate office equipment (., printers, switchboards).

    • Appointment Scheduling

  • Update calendars and schedule meetings or appointments.
  • Coordinate meeting room bookings or availability.

    • Desired Experience :

  • The ideal Receptionist should have 1-3 years of experience in reception or administrative roles, preferably in a professional office setting.
  • Proficiency in telephone etiquette, customer service, and basic office software (., Microsoft Office).
  • High school diploma or equivalent; additional certification in office administration or receptionist training may be beneficial.
  • Strong communication, organization, and multitasking skills.
  • Friendly demeanor, professional appearance, and ability to remain calm under pressure.
    • إنشاء تنبيه وظيفي لهذا البحث

    Receptionist • Bahrain